Plan for Productivity

Plan for Productivity

No longer mistake activity for results; simply because you’re doing something doesn’t indicate you’re being productive. What makes per day productive isn’t just crossing things out of your to-do list; it’s working on the really important things in your business. In order to be successful, you need to manage your time and your workload. That means planning. And that means consistently using a planner/calendar.

Use a planner/calendar

The particular single most effective action you can take to be more productive is to use a planner/calendar. I use both terms, “planner” and “calendar”, because planning and arranging are actually two different functions that you ought to incorporate into the same device. You should enter all time-specific commitments, each business and personal (the calendar function), then plug tasks from your to-do list into the times that are still left (the planner function. ) Should you have not been using a planner/calendar regularly you will be amazed at how much simpler and more productive your life can be.

Once you start using your planner, you’re rarely faced with a blank page when you turn the page to a new day. You will already entered time-specific to-dos, follow-ups, project pieces, meetings, errands plus phone calls on the days you need to deal with these tasks. When you can see the time is about to overflow, you can start re-prioritizing, rearranging and rescheduling if necessary to prevent creating a schedule that you cannot possibly implement.

Keep only one

Schedules are much too busy these days to rely on storage alone. You need one single place to keep track of all meetings, tasks, projects, plus follow-ups. Keep all time commitments, whether or not professional, personal, or family in a single calendar. Otherwise, sooner or later you will overlook something or double-book yourself. A single important note, enter both work and family/personal commitments into your appointments.

You may currently be using several calendars: one on your phone, another on your computer, a third in a little notebook you keep in a purse or pocket, and maybe a family calendar hanging on the walls. As long as your information is scattered in lots of different places, you’ll find it difficult to be truly organized and productive. You require one single calendar that you trust because you know it has all the information in it you need to be where you’re supposed to be, and what you’re supposed to be doing at any given time.

Keep it with you

The best planner/calendar is one that can catch thoughts and to-dos wherever that you are so you will use it consistently. Consequently , you should choose something, whether document or electronic, that’s small sufficient to have with you all the time.

You might find the best way to go is with some combination of papers and electronic. Some people keep their own calendars in Outlook or Google Calendar, and then print it to a longer range view.

Keep everything in it

Your planner needs to be the particular one-stop-shop for everything you have ever promised anybody, including yourself, which you would do. It needs to be a reliable system that contains your meeting routine, projects, task lists, status records, follow-ups, and cross-index to your tickler file. If you’re conscientious about keeping your planner up to date, you can completely relax and know you won’t overlook anything.

Keep lists

Using lists effectively is the secret to achievement. Important thoughts occur to us automatically throughout the day-things to do, to follow on, to buy, to talk with someone regarding.
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If you don’t capture them immediately, they shall be gone. Keep your lists in one place and keep that one place with you at all times so you can enter things you want to do before you decide to forget them. Don’t let yourself create the habit of jotting things upon multiple pads of paper. I’ve seen too many people frustrated by notepads throughout their office, each one with the top half-dozen sheets of paper covered with listings of various sorts. The result is they don’t know where to look next. Exactly what has already been done and what has been unnoticed are lost in the visual clutter of half-completed, partially crossed-off lists.

You may decide to separate your listing into tasks of different categories, but at least if everything is in 1 place you’ll know exactly where to look when you are at the store, on your way to a gathering, ready to return phone calls, or if you find yourself with a few extra moments to obtain something done. To make things easy, that one place with all your lists ought to be in your planner/calendar! That way, you can quickly move a task from one of your lists directly into your calendar if you see you have an open slot in your schedule.

While I’m in favor of lists in general, I do make a distinction between “someday” lists that capture every task, hope, dream, and intention that ever crossed your mind and real “right now” to-do lists-tasks you actually plan into your planner to do on a specific day. Everyone has lists filled with things that will probablynever get done-they’re either not essential, or require a few resource that isn’t available, or the period isn’t right, or for some additional reason. Some items on your “someday” list may eventually become “right now” items for a real to-do list, but continually reviewing lengthy lists and feeling inadequate since you can’t fit everything into your current schedule is self-defeating.

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